06 Feb The Benefits of Document Management Software
Document management software enables organizations to collect, organise, store and retrieve files in any format. Its powerful features support a seamless workflow, reduce manual data entry tasks, and help automate business processes. It also reduces conflicting official statement information, communication mistakes, and slowdowns that are not productive, while enabling teams collaborate with confidence.
Documents can be tagged to assist users categorize information and find it easily, regardless of whether they are scanned in or digitally sourced. This functionality also streamlines the entire lifecycle of a document, with built-in workflows that automatically take it through pre-defined steps to ensure an easy transition.
In an era where employees often work on projects outside of the office–whether it’s for a meeting with a client or a launch of a project, or conference calls, document management systems offer a central repository, making it easy to access and share files from anywhere. It also eliminates the need to search for files across multiple devices and apps or cloud-based platforms. This can be a huge time squanderer that can lead to missed opportunities and heightened frustration.
Many document management systems provide a mobile application that allows employees working from remote locations to quickly record information, which is then synced to the central repository when internet connectivity has been restored. A more efficient workflow with a secure interface, as well as an intuitive user interface could also help increase productivity. For instance, the file sharing platform Hightail provides an account for free and low-cost plans that are ideal for creative businesses that rely on large images or video files. It also supports offline mode so that team members can continue to work even without an internet connection and then upload their work once they return to work.
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